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Executive Relationships Administrator



This job is no longer accepting applications

See open jobs at Medici.
Customer Service
Austin, TX, USA
Posted on Saturday, February 3, 2024
Company Summary

Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs. We’ve been able to accomplish this by providing holistic, AI-infused, comprehensive, and integrated care. Medici helps members become healthier while delivering cost savings to employers. With an ambitious growth trajectory, Medici is attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.

Position Summary

In this role, you will act as a key liaison between our CEO and various external and internal stakeholders, fostering positive connections with investors, advisors, clients, executives, celebrities, and our own internal Team. A critical function you will support is Medici VIP, a premier virtual-first concierge health service dedicated to delivering high-end, high-touch, and highly convenient healthcare to CEOs and celebrities. We are actively seeking a well-qualified and motivated individual to join our team as our Executive Support and Relations Specialist.

This role is based in person in Austin, Texas. The successful candidate will thrive in this environment If you are a personable, proactive, and detail-oriented professional with a passion for building and maintaining positive relationships, we invite you to apply for this exciting opportunity to play a key role in shaping the executive relations landscape of our dynamic company.

Reporting Structure

This position reports to the CEO, working closely to support and enhance executive relationships and contribute to the overall success of our company.

Key Responsibilities

  • Cultivate and maintain strong relationships with investors, advisors, clients, executives, and celebrities on behalf of the CEO.
  • Act as a primary point of contact for external partners, ensuring a positive and productive experience.
  • Coordinate and execute various events, including meetings, conferences, and social gatherings involving the CEO and key stakeholders.
  • Collaborate with internal teams to ensure seamless event logistics.
  • Develop and implement a thoughtful gift strategy for the CEO, aligning with the company's values and the preferences of various stakeholders.
  • Manage the procurement, packaging, and delivery of gifts.
  • Work collaboratively with members of the CEO's team to ensure alignment on priorities and initiatives.
  • Facilitate effective communication between the CEO and team members.
  • Demonstrate proficiency in utilizing Google Workspace, including strong skills with Sheets and Slides.
  • Leverage technology to streamline processes and enhance productivity.
  • As required, assist with administrative support to the CEO and President, including calendar management, meeting coordination, and travel arrangements.
  • Handle confidential information with discretion and professionalism.


  • Proven experience in an executive support or relationship management role.
  • Excellent organizational and multitasking abilities.
  • Strong interpersonal and communication skills.
  • Ability to maintain a high level of professionalism and confidentiality.
  • Experience in event coordination is a plus.
  • Proficiency in Google Workspace, including skills in Sheets and Slides.
  • Experience: 3+ years experience supporting an executive-level team member
  • Education: Bachelors degree a plus
  • Notary license is a plus

Limitations and Disclaimer

  • The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. All job descriptions are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other team members. This job description in no way states or implies that these are the only duties to be performed by the team member occupying this position. Team members will be required to follow any other job-related instructions and to perform other job-related duties requested by their team leader in compliance with federal and state laws. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the team member must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Equal Employment

  • Medici and Health by Design is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law.

Check out our company websites!

  • Visit Medici Website
  • Visit Health by Design Website

This job is no longer accepting applications

See open jobs at Medici.