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Executive Assistant

MOON Ultra

MOON Ultra

Austin, TX, USA
Posted on Monday, July 5, 2021

MOON is seeking a highly-skilled, versatile, and talented Executive Assistant in an exciting utility role with variety and dimension. As Executive Assistant, you'll assist in managing CEO's calendars and other executive tasks as needed and preparing financial statements, reports, memos, invoices, letters, and other documents. In addition, you'll participate in meetings and provide general administrative support.

MOON is an equal opportunity employer, and we value diversity at our company. Therefore, we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

At MOON, you will:
  • Proactively create & manage travel itineraries, coordinate arrangements for the executive team, plan and executing team company activities, including offsite and social events, product launches, and PR tasks as needed
  • Facilitate administrative tasks like billing, reporting, invoicing, candidate paperwork, contract review, and other human-resource-related tasks
  • Compile data across departments as needed and creating reports, both reoccurring and ad hoc
  • Ability to work independently and with a team on multiple projects, manage multiple calendars at once
  • Manage CEO's schedules and appointments, rearranging commitments and provide general administrative support and drive special projects as they arise
  • Maintain the utmost discretion in a high-trust environment while working through highly confidential information
What We Are Looking For:
  • Kindness, startup hustle, and energy with a "let's get this done" attitude and passion for solving problems
  • A love of everything pop culture, with a high degree of FOMO on the latest trends
  • Confidence and a positive vibe with an unmatched drive and curiosity 
  • Extremely high emotional intelligence and empathy
  • Proactive, responsive, and upbeat with strong organizational skills and process orientation 
  • Healthy attention to detail with the ability to thrive, adapt and grow in a fast-paced team environment
  • Most importantly, be yourself. We believe in being who you are and being respected for it
  • A fresh perspective, openness, and willingness to try something new, challenge the status quo, create, ideate, and collaborate
  • The ideal candidate has 3+ years of experience in office management or related field in a fast pace high-growth B2C consumer product, marketing, and technology companies
  • High-energy, creative problem solver with proven experience as an executive assistant or other relevant administrative support experience
  • Experience in creating executive, sales, marketing presentations, composing tweets, social posts, writing blogs, website content, datasheets, press releases, and other communications
  • Strong communicator, written and verbal, with the ability to organize a daily workload by priorities
  • Discretion about private and confidential matters
  • Willing to help out and doesn't mind random requests
  • Bachelor's Degree or equivalent experience or military experience